….we had a staff meeting to set dates for our year end activities

I’m not the best when it comes to writing down dates for meetings, events, birthdays, etc., but a few weeks ago I took out my agenda and started to list everything that was coming up. I’m pretty good at remembering dates or I rely on others to do it for me, however, too many things that I was personally responsible for were coming up so I needed to start keeping track of them.

One of my frustrations is trying to coordinate mutually acceptable dates for tournaments where four or more teams are concerned. This year we volunteered to host the boys’ and girls’ soccer tournaments at our school because we have two large soccer fields. The tournaments have to run on separate days and in case of thunder and lightning we have to set rain dates as well. 

The boys got a head start on us and reserved two prime days in May. The Monday of that week was a holiday and on Friday the West Conference Track and Field Meet was being held. The following week all the schools were beginning EQAO testing so any kind of tournament was out of the question. That meant we had to choose a date a week earlier. We chose the 16th but it turned out that one of the schools had already booked a field trip that day and couldn’t change it. So we picked our rain date from the following week and created a new rain date the week after, a day before EQAO testing is to begin. 

We asked everyone to reply by the end of the day so that we could send the schedules home. Of course two days later one of the other schools wrote back and said that those dates conflicted with one of their tournaments for the boys because they were happening on the same day and the same teacher was coaching both the boys’ and the girls’ teams.

We were running out of dates so we went to our boys’ team and asked if we could use their rain date for our tournament. I’ve now informed my girls and my parent coach of 3 different dates for the tournament. It doesn’t end there. 

Today at our staff meeting our principal told us that she purchased tickets to the Wizard of Oz for all the grade 3s,4s and 5s for May 23rd, the last date we chose for the tournament. When she checked the main calendar we hadn’t posted the final date for the tournament because we hadn’t heard back from all the teams.

So where does that leave us? Well we emailed all the teams again and told them that we had to go back to the 21st and that the team with the double tournament conflict would have to find someone to supervise one of her teams on that day. I hope this is the end of it but I know that not everyone will be happy about it.

Here’s a quick list of all that is coming up this week alone, over and above my regular teaching day:

April 29th – meeting with rep from Jump Rope for Heart, soccer practice in the morning, open report cards on the main computer so that teachers can start inputing comments, assist with school track and field meet throughout the day when not teaching art or giving teachers prep

April 30 – last day for voting for the Forest of Reading and submitting the votes, soccer practice in the morning, retirement workshop at lunch,Girls on the Run after school

May 2 – soccer practice in the morning, concert at Koerner Hall in the afternoon, pottery class in the evening

May 3 – soccer practice after school

I’m sure I’ve missed something but someone’s sure to remind me. Have a great weekend.

Cheers!